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NAMHO data protection

The Data Protection Act and the General Data Protection Regulations (GDPR) 2018 protect individuals' privacy by regulating how personal information, known in the act as 'personal data', is collected and used. The act and regulations apply to information stored electronically or in manual systems.

'Personal data' is any information that relates to a living individual who can be identified:

  • from that information or,
  • from that and other information in our possession or likely to come into our possession.

Personal data can include:

  • names, addresses, email addresses or telephone numbers, collected when people are nominated to represent NAMHO member organisations
  • information about people that we collect from NAMHO events, including images and sound recordings
  • names listed or referred to in minutes of meetings
  • names shown in newsletters and on-line news items
  • names shown on-line for officers and committee members

The act requires that personal information is:

  • collected and used fairly i.e. we make it clear to people how we intend to use their information and whether it will be given to anyone else inside or outside the renunion
  • appropriate to the uses which have been agreed
  • accurate
  • stored for the minimum time relevant to the use for which it is collected
  • stored securely (for this purpose, names, addresses, emails and phone numbers are stored encrypted)
  • disposed of securely once the use for which it has been collected has come to an end
  • protected by a contract, if it is being given to a third party to ensure the information is only used for the purpose the organisers have agreed. A contract is also needed if personal information is being sent to a third party located outside the EU. People have certain rights under the act in relation to information stored about them.

The website operates with an SSL certificate which allows secure connections from a web server to a browser.  Evidence of the SSL certificate can be seen in the padlock symbol on the browser address bar.

Any formal requests for information or notices to stop processing under the act must be dealt with by the Committee. Pass any such requests immediately to the Honorary Secretary or Webmaster. Contact can be made by email through our Contacts page.

Data Protection Policy

The NAMHO Data Protection Policy can be downloaded here.  Any queries about data handling and protection should be referred to the Webmaster or the Honorary Secretary through the Contacts page.

Removal of data or images

Any request to have email addresses or other information deleted or photographs removed from the website at any time should be referred to the Webmaster who can readily remove the information.

Use of Cookies

This website does currently uses a cookie to identify the "session" but for no other purposes. This "session cookie" is removed automatically when the browser is closed.   Should a need arise to store cookies for this website for any other purpose, the Cookie Policy will be covered by another page on this website.